Part-Time Operations Admimistrator

Position Overview

Main Street Gas City (MSGC) is seeking a highly organized, self-motivated, and professional Part-Time Operations Administrator to manage the day-to-day operations of the organization and support the Board of Directors. This role serves as the primary administrative and operational lead for Main Street Gas City and requires strong independence, accountability, and community engagement.

Key Responsibilities

Organizational & Administrative Leadership

• Manage daily operations of Main Street Gas City and serve as the primary administrative contact for the organization
• Provide direct support to the Board of Directors, including correspondence, scheduling, meeting preparation, and recordkeeping
• Serve as the primary point of contact for phone and email inquiries, responding in a timely and professional manner
• Collect, sort, and distribute incoming mail
• Maintain organized digital and physical files related to invoices, general operations, and all OCRA reporting
• Maintain professionalism, confidentiality, and a positive public representation of MainStreet Gas City at all times

• Support basic financial tracking, including collecting payments, preparing deposits, and forwarding documentation to the Treasurer
• Prepare accounts payable invoices for payment by the Treasurer
• Prepare taxes in coordination with the organization’s accountant
• Assist with grant compliance, reporting, and documentation as required

• Assist the committee and Board in planning, coordinate, and support First Fridays and attend all other events hosted by Main Street Gas City
• Attend OCRA training sessions as required (travel may be required)
• Build positive relationships with downtown stakeholders, members, and community partners

• Update and maintain the Main Street Gas City website with events, member information, and general resources

• Reliable transportation is required
• Ability to lift up to 25 pounds and complete light physical tasks as needed

• High school diploma or GED
• Strong organizational, administrative, and time-management skills
• Excellent written and verbal communication abilities
• Customer-service mindset with the ability to interact professionally with the public
• Ability to work independently, prioritize tasks, and problem-solve
• Proficiency in Microsoft Office (Word, Excel, Outlook) and email communication

• Experience in office administration, nonprofit operations, property management, or facility coordination
• Experience working with QuickBooks
• Experience in a leadership, community-facing, or customer-service role